The Constitution

 
 
1. Name
 
1. The name of the society shall be the Cambridge University Ski & Snowboard Club, whcih may be referred to as CUSSC, hereafter referred to as "the Club".
 
2. Objects
 
1. The Club's aims shall be to encourage and raise awareness of skiing and snowboarding acitvities within the university, and to make provision for the practice thereof
2. The Club shall also participate in Skiing, Snowboarding and Freestyle competitions in Britain
 
3. Membership
 
1. Membership of the Club shall be open to all matriculated members of Cambridge University in statu pupillari
2. The Committee shall have the right to refuse membership of the Club to any person, with due cause as laid down in sections 3.7 and 3.8
3. Membership shall be for the duration of one academic year, renewable annually, with the annual membership fee to be decided by the Committee of the time
4. Members are advised that skiing and snowboarding may be hazardous, and the Club will not be held responsible for any injuries to members, sustained whilst participating in activites associated with the club
5. Every member shall be personally responsible for any loss or theft obratined whilst participating in activities associated with the Club
6. The Committee shall have the right to expel any member from the club, with due cause, as shall be seen fit. The member in question shall have the right to appeal against this decision to the Committee. Such expulsion shall be subject to confirmation at the next General Meeting of the Club
7. Any member who is deemed by his or her actions to have compromised the reputation of the Club or that of the University, or any member whose actions are in conflcit with the Constitution, shall be liable to disciplinary action as shall be seen fit
8. The Committee shall have the right to offer honorary membership (free) and life membership (for a fee) to any person as it sees fit.
 
4. The Executive Committee
 
1. The Committee shall consist only of members of the Club, and the Senior Treasurer
2. A majority of the elected members of the Executive Committe shall be full-time undergraduate or postgradaute student of the University
3. The Executive Committee shall consist of a President, Secretary, Race Captain, Freestyle Captain, Junior Treasurer and Social Secretary, who shall be elected by the members as in 5.3. The secretary of the Club shall be a nominated current member of the Committee. In addition there shall be a Senior Treasurer, who shall be a resident member of the Senate or other person approved by the Junior Proctor. The Senior Treasurer shall be appointed by the elected memebrs of the Executive Committee and shall be ex officio a member of the Executive Committee
4. The Vice-President shall take on a secretarial role, and also be responsible for the Club's Health & Safety
5. Additional posts may be added as and when required
6. The quorum for any meeting of the Committee shall be deemed by those present.
7. Decisions shall be reached by a simple majority vote of the Committee officers present. If the vote is tied, then the president shall have the casting vote.
8. Meetings of the Executive Committee shall be chaired by the President or in his or her absence the Vice-President. If neither the President nor Vice-President is present, the remaining members shall elect a chairperson for the meeting. The quorum for a meeting of the Executive Commitee shall be three members and a written record of each meeting shall be kept.
9. Committee officers shall be awarded honorary life membership on completion of their term of office.
 
5. General Meetings
 
1. The Club shall hold an Annual General Meeting (AGM) during each Academic year. The AGM shall be held in Cambridge at the end of Lent Full Term. All members, other than Honorary Members, shall be entitled to attend and vote at any General Meeting. At least fourteen days notice shall be given to members before the AGM.
2. The AGM shall approve Minutes of the last General MEeting and the Club's accounts for the preceding year, elect the Committee for the year ahead and conduct such other business as is necessary. 
3. Candidates for election to office shall be proposed and seconded by two other members. Every motion at a Genral Meeting shall be proposed and seconded byy two members. Voting shall be by secret ballot and if there are more than two candidates for a post or more than two options on a motion, voting shall be by Single Transferable Vote.
4. An Extraordinary General Meeting may be held at any time furing Full Term. It shall be held in Cambridge and may be called by the Executive Committee or at the written request of at least ten members. Twenty-one days written notice shall be given to members before an EGM is held. An EGM shall have the same powers as an AGM.
5. The President or in his or her absence the Vice-President shall take the Chair at any General Meeting. In the absence of the President and Vice-President the meeting shall elect a Chairperson for that meeting. The quorum for a general meeting shall be five members and a written record of every General Meeting shall be kept.
 
6. Financial Matters
 
1. The Club will be subject to the rules as laid down by Cambridge University
2. The Club shall maintain a banking account with a suitable Bank or Building Society to hold the Club's funds.
3. It shall be the responsibility of the Junior Treasurer to ensure that monies received are properly accounted for and that the Society's financial records are kept in good order.
4. The Senior Treasurer shall make arrangements for the Club's Accounts to be properly audited, either by himself or herself, or by some other person approved under University Ordinances.
5. The Senior Treasurer shall not be libale for any financial debt or other oblgation of the Club unless he or she has personall authorised such a debt in writing.
6. For so long as the Club shall be registered with the Junior Proctor, it shall be the duty of the Executive Committee to ensure that the Club complies with the requirements for Registration as a University Society.
7. Any person incurring unauthorised expenditure shall be wholly liable for the expenditure.
 
7. Equality, Diversity and Inclusion
 

1. The Club is committed to following a strict equality policy, ensuring that all under-represented and disadvantaged groups are fully supported to allow them to make use of the Club.
2. The Club follows the University Equal Opportunities Policy, which can be found here.
 
8. Disciplinary Procedures
1. Any disciplinary procedures against a member of the Club will be voted by the committee.
2. Assistance from the University Sport Center may be sought when considering a case.
3. Any serious infractions to the Code of Conduct or any other actions that may damage the reputation of the Club and the University will lead to an immediate life expulsion.
4. In the event of an expulsion, the excluded member is required to return all equipment, documents and finances belonging to the Club within 7 days. He/she will not entitled to any full or partial refund of annual subscritpions, and will not be granted the right to appeal.
 
 
9. Changes to the Constitution
 
1. The Consitution may be amended at a General Meeting
 
10. Dissolution
 
1. The Club may be dissolved at a General Meeting provided that at least twenty-one days written notice of the intention to dissolve the Club has been given to the members. At least two thirds of those present and voting at the General Meeting must vote in favour of the motion for Dissolution for it be effective
2. Any motion for dissolution of the Club shall provide that assets remaining after all liabliities have been met shall be transferred either to another Registered University Sciety, or to the Club's Committee
 

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